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How to setup the PIN entry Time Clock
Setting Up the PIN Entry Tablet App Time Clock
Turn a tablet into a PIN entry time clock: install the Kiosk App, activate the device, and get employees punching.
Whether your employees are in an office, a remote warehouse, or a shop, the TimeTrakGO PIN Entry Tablet App Time Clock is a simple way to track payable hours. The Kiosk App turns a tablet such as an iPad or Android device into an employee time clock, with optional self-service access to daily, weekly, and pay period hours.
Step 1 Turn On the Feature
To use the PIN Entry Time Clock Kiosk, you must first turn on the feature. Go to the Feature Manager. Under Clocking Options, find the Tablet App Time Clock card and turn on the toggle.
Once the feature is on, a Settings button appears on the card. Click it to open the Tablet App Time Clock page.
Step 2 Install the Kiosk App
The Download the App panel on the Tablet App Time Clock page has buttons for the Google Play Store and the Apple App Store.
Note: The Kiosk App is only available on larger devices such as tablets. It is not available for cell phones.
Each button opens a QR code. Scan it with your tablet to download the TimeTrakGO Kiosk app, or search the Play Store or App Store for TimeTrakGO Kiosk.
Step 3 Sign In for the First Time
The first time you open the Kiosk App, you will be prompted to sign in. Press Sign In to begin the setup process.
Step 4 Enter Your TimeTrakGO Website
Enter your TimeTrakGO website. This is typically your company name without spaces, and it is the same website you use to log into the TimeTrakGO web application.
When the Kiosk App validates the website, press Continue.
Step 5 Activate the Device
Each Kiosk device must be activated in the TimeTrakGO web application. The Kiosk App shows an activation code that links the device to your account.
In the web application, on the Tablet App Time Clock page, open the Authorized Devices tab and click + Add Device.
In the Add New Tablet Device window, enter the 4-digit Activation Code shown on the tablet and a Description, then click Activate Device.
Tip: Use the location name, such as Front Desk, Warehouse or Lobby, as the description.
Step 6 Review the Kiosk Configuration
The Kiosk Configuration tab holds the Global Default Configuration, which applies to all tablet devices:
- Employee Self-Service: turn on Allow employees to view their timecards to let employees see their total hours and time cards in the tablet app.
- User List Display & Sort Order: controls how the employee list is displayed and sorted on the kiosk, such as Last, First by Last Name.
- Biometric Facial Recognition: uses facial recognition to verify identity during clocking. Requires a compatible device camera.
Step 7 Start Using the Kiosk
Once the device connects to your TimeTrakGO account, the Time Clock Kiosk shows that it is Ready to GO. Users click their name to get started.
Step 8 Create a PIN
Each user needs a 4-digit PIN. When a user selects their name for the first time, they are prompted to create their own PIN.
They then repeat the PIN to confirm it.
Step 9 Clock In or Out
After confirming the PIN, the user enters it one more time. The time clock options then appear, and the user clicks the button they need, such as Clock In or Clock Out.
Self-Service
If self-service is enabled, employees can view their time cards and their daily, weekly, and pay period hours. To turn it on, use the Employee Self-Service toggle in Step 6, or see How to Enable Self-Service on the Tablet App Time Clock.
Related Articles
- To turn on self-service, see How to Enable Self-Service on the Tablet App Time Clock.
- Using facial recognition instead of PINs? See Setting Up the Facial Recognition Tablet App Time Clock.
- To keep the Kiosk App from being closed, see Lock the Kiosk App on Screen (Android App Pinning).
- Or for iPad, see Lock the Kiosk App on Screen (iPad Guided Access).