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Enabling PTO Accrual Tracking
Enabling PTO Accrual Tracking
Turn on automatic PTO balance tracking and enter your opening balances.
PTO Accrual Tracking is included in the TimeTrakGO Plus plan and automatically maintains paid time off balances such as Sick and Vacation. It supports Fiscal accruals that start January 1st and Anniversary accruals based on each employee’s hire date.
Before you start: Hire dates are required when using PTO Accrual Tracking. If an employee does not have a hire date, you will be prompted to set it right from the setup screen.
Step 1 Activate PTO Accrual Tracking
- Go to Feature Manager.
- Find PTO Accrual Tracking under PTO Options.
- Click Activate.
If you have not upgraded to the TimeTrakGO Plus plan yet, click the Try Plan button.
Step 2 Choose Your Accrual Type
- Click the Settings button for PTO Accrual Tracking.
- Choose the accrual type that matches your policy.
Accrual types:
- Fiscal for organizations that give employees their available hours on January 1st each year.
- Anniversary for organizations that replenish available hours on each employee’s anniversary date.
Step 3 Enable the Pay Codes You Want to Track
Select which pay codes should have their balances tracked, such as Vacation/PTO and Sick.
Step 4 Enter Opening Balances
Once the pay codes are enabled, enter each employee’s opening balance. The opening balance is the number of hours the employee received on their accrual date. In the example below, this employee received 80.00 hours of Vacation/PTO on January 1st.
Available is a calculated column: Opening Balance less Taken and Committed hours.
Step 5 View the Accrual Details
Click the icon at the far right of an employee’s row to open a complete accrual history, starting with the opening balance and including all Taken and Committed hours for the benefit year.
Related Articles
- To see where balances appear for managers and employees, see Where to See PTO Balances.
- To earn PTO automatically, see Automate Accrual Earnings with Accrual Rules.