Create a new Schedule

Brian Zurawski

22 Oct, 2026 - Updated 18 days ago

Employee Scheduling

Create a New Schedule

Set up employee schedules with days, hours, and lunch breaks, then assign them to users or groups.

Creating a schedule in TimeTrakGO is simple. Schedules set the expected days and hours for your employees, along with how lunch breaks are handled.

Step 1 Turn On Employee Scheduling

Go to the Feature Manager. Under System Options, turn on the toggle for Employee Scheduling, then click Settings to open the Employee Schedules page.

Employee Scheduling in Feature Manager System Options with the toggle turned on and the Settings button

Step 2 Edit the Sample Schedule or Add Your Own

Your schedules are listed on the left side of the Employee Schedules page, with a search box to find one quickly. Click the Sample Employee Schedule to edit it, or click + Add Schedule to create your own.

In the Add Schedule window, enter a Schedule Name, choose whether to use Quick Add, and click Create Schedule.

Add Schedule window with Schedule Name and the Quick Add option

Tip: Choose Yes for Quick Add to set the Days On, Shift Time, and Lunch Break all at once.

Quick Add with Days On, Shift Time, and Lunch Break options

Step 3 Set the Name, Days, and Hours

Each schedule has three tabs: Schedule, Lunch Breaks, and Assign Schedule. On the Schedule tab:

Change the name in the Schedule Name field.
Under Daily Schedule, turn on the toggle for each working day and set its Start Time and End Time. The Total Hours for each day updates as you go.
The Schedule Summary shows the weekly total, after lunch deductions, and the lunch rule in use.

Note: End times at or before the start time continue into the next day. To delete a schedule, click the trash icon on the Schedule tab.

Schedule tab showing the schedule name, daily start and end times, and the Schedule Summary

Step 4 Choose the Lunch Break Settings

Open the Lunch Breaks tab. Under Deduction Rules, choose one of three options:

Auto-Deduct Lunch BreakLunch is deducted automatically. Set how many minutes to deduct and after how many hours worked, for example 60 minutes after 5 hours. Lunch Breaks tab with Auto-Deduct Lunch Break selected

Lunch Breaks tab with Auto-Deduct Lunch Break selected

The deducted lunch appears on the time card like this: Auto deducted break on the time card

Clocked Lunch BreakEmployees clock out and back in for lunch. Enter the lunch Duration in minutes. Lunch Breaks tab with Clocked Lunch Break selected and a 30 minute duration

Lunch Breaks tab with Clocked Lunch Break selected and a 30 minute duration

Clocked lunches appear on the time card like this: Clocked break on the time card

No Lunch BreakNo lunch is deducted or shown on the time card. Lunch Breaks tab with No Lunch Break selected

The lunch rule also shows under the schedule's name in the Schedules list, for example "Auto-Deduct 60 min after 5h".

Step 5 Assign the Schedule

Open the Assign Schedule tab. Choose Users or Groups, then check each employee or group to assign. Use the search box to find someone, or Select All to assign everyone in the list.

Assign Schedule tab with Users and Groups options and a list of employees to select

You can also assign or change a schedule from the user's profile.

To organize users for schedule assignment, see How to Create User Groups.
When you fix a missed punch, TimeTrakGO fills in the scheduled time. See Fixing Missing Punches (Editing Time Cards).
Scheduled days without punches show as Absent. See Inserting Hours of Vacation, Sick, or Holiday.