How to create a new Hourly Pay Policy How to assign a Pay Policy to an Employee

​​How to create a new Salary Pay Policy

Creating custom pay policies in TimeTrakGO allows you to tailor time and labor calculations to specific employee groups. This article will guide you through the process of creating a new pay policy, including configuring overtime settings, pay codes, and meal break rules.

Steps:
1) Access the Pay Policies and Overtime Feature:

• Log in to your TimeTrakGO account.
• Navigate to the "Feature Manager" section.
• Locate and select the "Pay Policies and Overtime" feature.

2) Open Pay Policy Settings:

• Click on the "Settings" button within the Pay Policies and Overtime feature.

3) Create a New Pay Policy:

• Click the "Add New Pay Policy" button to create a custom pay policy.

4) Provide Policy Details:

• Enter a descriptive name for the new pay policy (e.g., "Salaried with Overtime").
• Select the appropriate policy type. For this example, choose "Salary."
• Click the "Save" button to create the new pay policy.

 
5) Configure Overtime Settings if applicable:

• Overtime would only be required for Salary Non-Exempt configurations
• Once the pay policy is created, navigate to the "Overtime" tab within the pay policy settings.
• Define overtime rules, such as when overtime starts (e.g., after 40 hours in a workweek) 
• Specify any overtime exceptions or premium pay rules if applicable.

6) Verify Pay Codes

• Go to the "Rules" tab within the pay policy settings.
• Review the default pay code for Default hours and verify the overtime pay code if it's applicable.
• Ensure that the pay codes align with your payroll system and reporting requirements.

​​

7) Configure Minimum Salary Hours, and Clocked Hours settings.

• The Minimum Hours setting will automatically generate the guaranteed salary hours
  • if salary non-exempt, clocked hours are used, but will be adjusted to meet the weekly guaranteed salary hours
  • For example, clock for a total of 38 hours,  the system will generate an additional 2.00 hours of salary to meet the 40.00 hour minimum. 
• The Show Clocked and Auto-Generated Hours Separately option will allow an alternate pay code to be used for the auto-generate hours.
  • For example, clock for a total of 38 hours,  the system will generate an additional 2.00 hours of this pay code to meet the 40.00 hour minimum. 
  • ie.  38.00 Hours Salary + 2.00 Hours Salary Not Clocked. 

8) Configure Meal Break Settings:

• Navigate to the "Breaks" tab within the pay policy settings.
• Define meal break durations, whether they are paid or unpaid, and any specific meal break policies (e.g., clocked, auto, none).

Additional Tips:

• Once created, you can further customize the pay policy by adding additional pay codes or adjusting other settings as needed.
• Test the new pay policy with a small group of employees to ensure accurate calculations before applying it to a larger population.
• Regularly review and update pay policies to comply with changing labor laws and company regulations.

By following these steps, you can create comprehensive pay policies in TimeTrakGO that accurately reflect your organization's time and labor practices.

​
​