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QuickBooks Desktop Configuration
QuickBooks Desktop Configuration
Configure the QuickBooks Desktop payroll export.
Follow these steps to enable and configure the QuickBooks Desktop payroll integration.
Plan required: Payroll integrations are an advanced TimeTrakGO feature, available on the Plus plan or higher. Free setup and configuration assistance is available from our customer care team.
Step 1 Enable the Payroll Integrations Feature
- Go to Feature Manager.
- Find the Integrations feature under System Options.
Depending on your current plan, you will see either a Try Plan or an Activate Plan button.
Once activated, you will be asked to enable the Pass to Payroll option for all users. A Yes response is recommended. If certain employees should not be sent to payroll, such as temporary employees paid through a temp agency or salaried employees, this can be disabled individually in the Users section.
Step 2 Activate the QuickBooks Desktop Integration
Choose Activate next to the payroll integration titled "QuickBooks Desktop".
Step 3 Configure Settings
The QuickBooks Desktop integration has a setting for the export file. It also requires installing software on the computer that accesses QuickBooks and changing a few QuickBooks settings. Our support team will help you configure these and set up the integration.
Step 4 Map Pay Codes
This section lets you map TimeTrakGO Pay Codes to QuickBooks payroll items. If there is a TimeTrakGO Pay Code you want to leave out of the integration, disable its Pass to Payroll setting.
Step 5 Export Hours to QuickBooks Desktop
You are now ready to export hours to QuickBooks Desktop. Once configured, the export file is available from the TimeTrakGO Dashboard, in the Employee Hours section. Click Export Options, then choose QuickBooks Desktop. This downloads a file you can upload into QuickBooks.
Related Articles
- For help with payroll IDs and Pass to Payroll, see Understanding Employee Payroll ID and Pass to Payroll.
- If your payroll service isn't listed here, see What if my payroll service is not listed?.